# AI Email Assistant — OpenAssistant An AI email assistant that works inside your inbox: triages what arrives, drafts your replies, surfaces the messages that actually need you, flags what you haven't answered, archives the junk, and sends you a digest — on whatever schedule you set. ## What your email assistant does - **Drafts your replies** — Reads the thread, writes the response in your voice, and leaves it waiting for one click. - **Surfaces what matters** — Texts or notifies you when something genuinely needs you, instead of buzzing for all 200 emails. - **Replies for you** — If you want it to. Your assistant can answer routine mail outright, as itself or as you. - **A digest that prioritizes** — One message telling you what needs you, what's waiting on someone else, and what's done. - **Flags what you dropped** — Catches the threads you never answered and the questions you left hanging, before they cost you. - **Inbox triage** — Sorts what arrives by who sent it and what it's about, so the top of your inbox is the real top. - **Clears the junk** — Archives newsletters and receipts, deletes the spam, and stops asking you about either. - **Labels and files** — Applies your labels by client, project, or deal, so search actually finds things later. ## Drafting and replying - **Written the way you write** — It learns your phrasing, your sign-off, and how short you like to be. Drafts read like you, not like a template. - **As you, or as your assistant** — Send it under your own name, or let your assistant answer on your behalf and sign as itself. - **You choose the leash** — Hold every draft for approval, give yourself a few minutes to intervene before it sends, or let routine mail go out on its own. ## Getting told what matters - **A text, not a badge** — Your assistant has its own phone number. When something real lands, you get a message you'd actually read. - **Or in the app** — The same nudge waits in the web app, with the option to reply, edit the draft, or snooze it from there. - **You define important** — Investors, your biggest customer, anything with a deadline in it — tell it whose email breaks through. ## One-off or recurring, entirely on your terms - **One-off or every day** — Ask for a one-time cleanup, or set the same work to run every morning before you're up. - **On your schedule** — Digest at 7:10, triage hourly, a flag sweep on Friday afternoons — you pick the cadence. - **Exactly which mail** — Scope any task to a sender, a label, a domain, or a folder. Rules can differ per kind of email. - **Described, not configured** — “Archive anything from a newsletter I haven't opened in a month.” Write the sentence; it does that. ## Who it's for - **Sales** — Every inbound reply drafted and waiting, and nothing in the pipeline left unanswered. - **Founders** — Two hundred emails a day reduced to the six that only you can answer. - **Investors** — Founder intros triaged and labeled, with the pitch decks pulled out and filed. - **Recruiters** — Candidate mail sorted by role and stage, with follow-ups drafted for the ones gone quiet. - **Executive assistants** — Run an exec's inbox with a second pair of hands that never needs the context re-explained. - **Teams** — Give everyone the same standard of inbox hygiene without anyone building a rules engine. ## Frequently asked questions ### What is an AI email assistant? An AI email assistant works inside your existing inbox rather than replacing it. It reads what arrives, decides what needs you, drafts the replies, files or archives the rest, and reports back. The difference from a filter or a rule is that you describe what you want in plain language instead of building conditions. ### Does it send email without asking me? Only if you tell it to. Autonomy is a setting per kind of work: hold every draft until you approve it, give yourself a delay — a minute, ten, thirty — to step in before it sends, or let it answer routine mail on its own. You can be strict about customer email and relaxed about calendar noise. ### Will replies sound like me? That's the goal. Your assistant learns your phrasing, length, and sign-off from how you actually write, and you can correct it. Drafts can go out under your name or be sent by your assistant, signed as your assistant. ### How does it decide what's important? From what you tell it and what it observes. Name the people and topics that always break through — investors, your largest account, anything with a deadline — and it learns the rest from which threads you engage with. ### Does it work with Gmail and Outlook? Yes. Connect a Google or Microsoft account and your assistant reads, drafts, labels, archives, and sends in the mailbox you already use. Nothing moves to a separate app. ### Can it do a one-time cleanup instead of running daily? Yes. Any inbox task can be one-off or recurring. Ask it to clear out a year of promotions once, or to triage and send a digest every weekday morning — same instruction, different cadence. ## Related - [AI scheduling assistant](https://openassistant.us/ai-scheduling-assistant): The scheduling half: Cc it on a thread and it books the meeting for you. - [20 tasks you can automate with AI at work](https://openassistant.us/blog/tasks-to-automate-with-ai): Inbox triage is one of twenty; here's the rest of the list. - [How to automate repetitive tasks with AI](https://openassistant.us/blog/automate-repetitive-tasks-with-ai): Describing a recurring responsibility instead of building a flowchart. - [7 best AI email assistants for 2026](https://openassistant.us/blog/best-ai-email-assistants): Faster clients, triage layers, and assistants that answer mail — grouped by what they do. - [Fyxer alternatives: 6 AI email assistants compared](https://openassistant.us/blog/fyxer-alternatives): What to use instead when the drafts still come back to you for approval. - [Inbox zero was never the point](https://openassistant.us/blog/ai-email-management-beyond-inbox-zero): Your inbox is a ledger of promises, and an empty one tells you nothing about them. 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