The AI scheduling assistant that handles all the back-and-forth.
Cc your assistant on any email thread and sit back. They propose times, work across time zones, chase the people who go quiet, and send out the invite. You just show up.
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Annie proposed 3 times · Emma picked Thursday 11:00 AM · invite sentAll the parts of scheduling you hate,
done by someone else.
Not a calendar overlay and not another link to send. An assistant who talks to people, makes the call, and books the meeting.
Cc and forget
Cc your assistant on any thread. They take over from there and keep everyone in the loop.
Group scheduling
Finds a time that works for five people across three calendars without sending anyone a poll.
Time zones, handled
Proposes times in the other person's zone, converts on the fly, and never books your 6 a.m. by mistake.
Reschedules & cancellations
Something moved? Your assistant rebooks, tells everyone, and updates the invite before you notice.
Automatic follow-ups
Politely chases the people who go quiet, on a cadence you set, until the meeting is actually on the calendar.
Booking links
Create a link per meeting type — intro call, demo, interview — each with its own length, location, and availability.
Calendar hygiene
Batch changes in one sentence: clear Friday afternoon, add buffers between calls, protect focus blocks.
Logistics included
Adds the Zoom or Meet link, the address, the agenda, and a prep brief before you walk in.
Just Cc your assistant.
They coordinate over email like a great human assistant would — proposing times, handling the back-and-forth, and sending the calendar invite once everyone agrees.
Annie <annie@openassistant.us>Hi Emma,
Here are some times Marcus is free:
30 min call (times in EST)
Mon Dec 1, 11am–12pm
Tue Dec 2, 9:30am, 10am
Thur Dec 4, 10am–11am
Do any of these work for you?
Best,
Annie
--
Assistant to Marcus Berger
Annie <annie@openassistant.us>Great — you and Marcus are all set for Monday Dec 1 at 11am EST. Calendar invite is on its way.
Best,
Annie
--
Assistant to Marcus Berger
A name, a face, and an email at your own domain.
Your assistant isn't a feature in a menu — it's someone your contacts get to know. Pick one of ours or build your own from scratch.
A name and a face
Choose one of our assistants or create your own — name, portrait, and all. Your contacts deal with a person, not a bot handle.
An email at your company domain
Your assistant can send from your own domain, so a proposed time arrives from your company rather than a third party.
A personality you set
Formal or casual, warm or brisk, dry humour or none at all. Their tone in every email is a dial you control.
- Never book me before 9:30 AM, and no external calls on Fridays.
- Investors and board members take priority over internal meetings.
- Leave 30 minutes on either side of anything at the office.
- If someone says "sometime next week," offer Tuesday or Thursday.
- When I'm travelling, only book calls after 2 PM local time.
- Candidate interviews always go to a 45-minute Zoom.
Scheduled the way you would have done it.
Write instructions the way you'd brief a new assistant — in plain sentences, not settings screens. They stick, and you can change them any time.
Instructions in plain language
“Never book me before 9:30.” “Leave 30 minutes either side of anything at the office.” Write it as a sentence; your assistant follows it.
Priorities that reflect reality
Say which people and which kinds of meetings come first, and what should get bumped when the calendar gets tight.
Rules for the awkward cases
Travel days, back-to-back weeks, time zones you're visiting, meetings you'd rather never take — tell it what to do and it does that instead of asking.
Your assistant has an inbox and a phone number.
Email them, text them, or open the web app — it's the same assistant, with the same context, whichever way you reach it.
Their own email address
Your assistant gets an inbox of its own. Cc it on any thread, or forward one over, and it replies as your assistant — signed on your behalf.
Their own phone number
Text your assistant like you'd text a colleague — move a meeting, ask what's next, or say you're running late.
Notifications in the app
Open the web app to see every thread your assistant is working, approve a proposed time, or step in mid-negotiation.
Screenshots and forwards
Send a screenshot of a conference agenda or a text invite and it lands on your calendar with the details filled in.
You decide how much your
assistant does on its own.
Fully autonomous, manual approval on everything, or anywhere in between — set separately for each kind of work, and changeable whenever you like.
Nothing leaves without your yes
Your assistant drafts every message and holds it indefinitely until you approve it.
- Review each proposed time
- Approve every outbound email
- Full record of what was sent
A window to say no
“Want to check this? If not, I'll send it.” Your assistant holds the draft as long as you like — a minute, ten, thirty.
- You pick the delay
- Edit or pull it back in time
- Silence means send
Just tell me when it's booked
Your assistant runs the whole negotiation end to end and reports the outcome.
- Books, reschedules, follows up
- Handles the full back-and-forth
- Set per kind of work
Annie · Scheduling permissionsIf your week is meetings, this is for you.
The more people you have to coordinate with, the more of your week your assistant gets back.
Sales
Every inbound reply turns into a booked demo, without a rep touching the thread.
Recruiters
Interview panels, candidate reschedules, and time zones — coordinated in the background.
Founders
Investor intros land on the calendar while you're heads-down on something else.
Investors
Dealflow calls, diligence, and portfolio check-ins booked without a scheduling link.
Executive assistants
Hand off the back-and-forth and keep your judgment for the calls that need it.
Teams
Give everyone their own assistant so cross-team meetings stop taking a week to book.
Works with the calendar
you already use.
Google Calendar, Outlook, Zoom, Meet, Teams, and your CRM — your assistant reads and writes the tools you're already in.
And a booking link, if you want one.
Some meetings are easier with a link. Make one per meeting type — intro call, demo, interview, coffee — each with its own length, location, and availability, all kept in sync with your real calendar.
Scheduling is where it starts,
not where it stops.
The assistant booking your meetings is the same one triaging your inbox, researching the people you're about to meet, drafting the follow-up, and running the recurring work you'd rather not think about.
One assistant, with a name, a face, and a memory of how you like to work.
Frequently asked questions
Keep reading
Don't you deserve an assistant?
Your new life with a dedicated assistant starts today.
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